Who is a staffed rental suitable for?

A staffed rental is particularly useful for teams planning a temporary appearance rather than managing the robot’s operation themselves on an ongoing basis.

Trade fair and promotion teams expecting crowds

For teams planning a robot interaction as part of the visitor route and needing to agree escape routes and walkways with the venue.

Event producers with a set show schedule

For organisers who want to coordinate the operator, pre-programmed scenes and technical support with the timings of a presentation or live show.

Brand teams creating branded product experiences

For teams incorporating wraps, design elements or pre-programmed movements into a limited-time campaign and needing time to prepare.

What should you consider when booking?

When choosing between renting and operating a robot yourself, first consider who can manage the controls and technical support. Then make sure the venue, scope of services and presentation all work together. The ASR A2.3, published by the Federal Institute for Occupational Safety and Health, also takes account of other people present when setting out requirements for escape routes and emergency exits in workplaces.

Consideration What to check before booking Who should pay particular attention
Operating area and visitor flow Mark the activity area and audience space on the event plan; check escape routes, venue rules and approval with the venue. With large crowds, I want to plan an interaction without blocking exits or visitor routes. For around 42% of consumers, venue approval would be the top priority.
Live operation and scope of services Agree operator hours, rehearsals and scene setup in writing; clarify who is responsible for transport, installation, faults and dismantling. If the demonstration has a tight schedule, I need reliable controls and a plan for technical issues. For around 33% of consumers, staffed operation would take priority.
Branding and interaction Agree the design and lead time; ask to see the movements or voice features you want demonstrated on the model being offered, and have them included in the agreement. If the robot is part of a product launch, I want its design and interaction to complement the presentation. Around 25% of consumers would prioritise the brand experience.

Which planning mistakes can you avoid?

  • Assuming operator support means a complete production package

    TONEART includes an operator and technical specialist support in its rental offer. This does not automatically mean that insurance, transport times, rehearsals, installation and dismantling are included to a particular extent.

    Ask for every required service, its timings and responsibilities to be listed separately in the written service description.

  • Planning the robot’s area without accounting for visitor routes

    A mobile robot can affect walkways and audience areas. The ASR A2.3 covers not only employees but also other people present when setting out requirements for escape routes and emergency exits in workplaces.

    Mark the activity area and expected audience space on the event plan, then agree them with the venue and safety officers.

  • Assuming the hardware guarantees specific event features

    Unitree lists a depth camera, 3D LiDAR, microphone array and speaker among the G1’s features. That does not mean that voice interaction, navigation or remote control will be part of the specific rental setup.

    Set out the interactions you want in writing for the model being offered, ask for a demonstration where possible, and agree what will happen if any individual feature fails.

  • Treating the CE mark as the only safety check you need

    According to the EU information on Your Europe, CE marking is only required for products covered by relevant harmonised rules that require it. The requirements for the specific robot system and its accessories must be checked separately.

    Before purchasing, check which product rules apply to the specific model and ask for the relevant conformity documents. Planning the robot’s use at the venue is a separate matter.

Providers and brands to consider

TONEART-Rent

TONEART offers staffed robot rentals for events and trade fairs, with daily, multi-day and project-based rental periods.

  • According to the provider, the models described are only rented with an operator and technical specialist support; preparation, schedule planning and on-site support are part of its project approach.
  • Make sure insurance, transport, installation and dismantling for your planned dates are set out in the individual contract.

Unitree

TONEART’s rental range includes the Unitree R1 Event, H2 Research and G1 Event, among others. The provider describes the G1 Event as a setup designed for events.

  • For the G1 Event, TONEART lists an operator, scene setup, branding and pre-programmed movement sequences.
  • The sensors and audio components listed by Unitree for the G1 do not determine which features will be configured in a specific rental package or available at the venue.

MagicLab

TONEART mentions MagicLab as a brand associated with its robot rental service.

  • The brand may be worth considering when enquiring about staffed rental models.
  • Before choosing a model, confirm its features for events, support and availability for your specific date.

Joybuy products on this topic

Related products coming soon.

Frequently asked questions about renting a robot

Can a humanoid robot be used in a busy area at a trade fair?

This can only be assessed for the specific area and planned schedule. The ASR A2.3, published by the Federal Institute for Occupational Safety and Health, also takes account of other people present when setting out requirements for escape routes and emergency exits in workplaces. The venue and safety officers should therefore check the activity area and visitor routes before the robot is used.

What services does TONEART offer for the Unitree G1 Event?

For the G1 Event, TONEART lists an operator to manage the controls and provide live support, scene setup, wrap branding, 3D-printed elements, pre-programmed movement sequences, an induction and support throughout the rental period. The quote should specify which of these services your project needs and to what extent.

Does a humanoid robot need to carry a CE mark?

According to the EU information on Your Europe, CE marking is only required when relevant harmonised EU rules require it for the product in question. Before purchasing, check which rules apply to the specific model and its components, and which conformity documents are required. A CE mark does not replace planning for the specific venue.

Are the Unitree G1’s features automatically available in an event rental package?

No. The manufacturer’s hardware specifications do not determine the features included in a specific rental project. Unitree lists a depth camera, 3D LiDAR, speaker and microphone array among the G1’s features. The rental provider must confirm whether the interaction you want can be delivered with the proposed setup at your venue.